Run your entire security operation
from one platform.
Patrol runs, incident reports, officer scheduling, permits, and violation enforcement — every record evidence-grade, every guard on the same page. No app store, no per-user pricing, no 2-week rollout.
Guards log in from their phone's browser and submit their first report the same day.
Two sides of the same operation.
One system that covers both.
Whether your teams stand posts, run mobile patrol, or write tickets across twenty lots — the tools they need are already in the box.
Guards that document like professionals.
Incomplete reports and paper trails lose contracts. FieldPad standardizes every site, every shift.
- Reports guards can't submit half-finished
- Patrol runs with monthly targets, tracked live
- Drag-and-drop scheduling with PDF schedules
- Notice boards with read tracking
- Weekly digest PDFs for clients
- Supervisor approval before anything ships
Enforcement that holds up on appeal.
Every ticket gets challenged eventually. FieldPad makes each one defensible — permits included.
- Look up any vehicle by plate, permit, or ID
- Free tenant permits via access codes, then paid
- Paid permits with checkout and discount codes
- Grace-window warnings stop avoidable tickets
- Repeat-offender alerts with per-plate snooze
- Full violation history, plus bulk registration
Reports your clients trust.
Forms your guards can't get wrong.
A drag-and-drop builder with 17 field types, conditional logic, and per-field validation — no code, no IT tickets, no vendor calls. Required fields stay required: a guard can't submit until the form is complete.
123 Main St
City, Province, A1B 2C3
Powered by FieldPad.app
| Report #: | 12388 |
| Report Date: | July 2, 2026 |
| Report Time: | 8:42 AM |
| Created By: | A. Sentry |
| Date & Time of Inspection: | 2026-07-02 08:42 |
| Inspection Type: | End of Shift |
| Patrol Vehicle: | Elantra |
| Vehicle: | |
| Officer Signature: |
FieldPad — Report Management System
Custom Report Builder
Build any form in minutes: text, photos, signatures, GPS, barcodes, sliders, and more. Start from 40+ industry templates or from scratch.
Smart Conditional Forms
Fields show and hide based on answers. Guards see a short form; you get clean, complete data every time.
Field-Level Validation
Per-field rules without code: email, phone, postal code, custom regex, character limits, date bounds, GPS accuracy thresholds, min/max photo counts.
Approval Workflow
Pending, approved, rejected — with supervisor feedback. Nothing reaches a client unreviewed.
Automated Notifications
Trigger emails on submission, approval, or specific field values. Weekly digest PDFs deliver client summaries on schedule.
Public Submission Links
Tenants and the public report incidents through a URL or QR code — no login, no app. Straight into your queue.
Patrol runs and schedules, live from the field.
Your dispatcher builds it. Your guard sees it on their phone. You watch it complete in real time.
Patrol Run Builder
Set how many visits each property needs per month. Drag-and-drop the run sheet, add ad-hoc sites and notes, publish — the guard sees it live.
Run Sheets & Completion Tracking
Guards mark stops complete as they go. The scheduler sees what's remaining, and what didn't get done — with a full record behind it.
Officer Scheduling
See every site at once. Build shift templates, fill them with drag-and-drop, publish, and print weekly PDF schedules per officer.
Notice Boards
Push a notice to every guard at once — read tracking shows who saw it, auto-expiry keeps the board clean.
Every plate, permit, and violation — one search away.
Registration for tenants and guests, paid permits with checkout, and enforcement tools tuned for how officers actually work.
Permit Starts Soon
This vehicle (CZFX820) has a permit starting soon. If issuing a ticket, use discretion.
Are you sure you want to issue a ticket?
Permit Just Expired
This vehicle (CVFP722) had a permit that expired recently. If issuing a ticket, use discretion.
Are you sure you want to issue a ticket?
Access Codes & Free Tenant Permits
Tenants register guests at $0 checkout using a lot code or their own unique code — up to the monthly free allocation the property sets per code, with month-specific overrides and a 12-month visual grid.
Paid Permits & Discount Codes
← Where the hand-off lands: once free permits are used up, tenants buy time-based permits at checkout. Or skip free permits entirely and sell paid visitor parking from the first minute. Discount codes with flexible options.
Recurring Permits
Approve a vehicle for exactly when it should be exempt — 9 AM to 2 PM, Monday to Friday — instead of a blanket 8-month pass. Outside the window, normal rules apply.
Enforcement Intelligence
Grace-window warnings give officers discretion on just-expired plates. Repeat-offender alerts email you when a plate crosses your violation threshold.
When it goes to court, your records win.
Every report captures GPS, system timestamps, signatures, and photo metadata automatically — then locks it with cryptographic hashing.
Tamper-Proof Records
Every report is sealed with a SHA-256 digital fingerprint. Any change after submission breaks the seal, so tampering is impossible to hide.
Court Integrity Certificates
Public verification URLs let lawyers, courts, and regulators confirm authenticity independently.
Encrypted End-to-End
Your data is encrypted while it travels and while it sits in storage (TLS + AES-256), on AWS. The same standard banks use.
Compliance & Audit Package
Full audit trail and legal holds for regulated contracts.
Unlimited users. Pay only for concurrent sessions.
Per-user pricing punishes you for turnover and shift rotation. Your license is simply how many people are signed in at the same time.
Concurrent-Session Licensing
Create as many user accounts as you want. The only cap is peak concurrent logins — day shift and night shift sharing one seat is one session. Hire ten guards next month; your bill doesn't move.
Device-Only Login Mode
Separate from licensing: require staff to register their device with a one-time code before signing in. Admins generate codes, track registered devices, and revoke access to a specific device instantly.
White Label
Turnkey operations under your brand — see below: your domain, your emails, your registration pages. Clients see your company, not ours.
Your brand on everything your clients touch.
Reports, emails, and registration pages go out under your company's name, logo, and domain. FieldPad runs it; your clients see you.
to property.manager@client.com
New Report Submission — a new report has been submitted.
Location: 123M — 123 Main St
Submitted By: A. Sentry
The full report is attached as a PDF. This is exactly how your team's submissions reach you and your clients in real time.
Want to make this email your own? Reword it, change the subject, and insert variables like the report name, who submitted it, when, the site, even individual field values. You can also tweak who it goes to. Edit it anytime on the Notifications page.
Thanks,
Example Security Group
123 Main St
City, Province, A1B 2C3
Powered by FieldPad.app
| Report #: | 12388 |
| Report Date: | July 2, 2026 |
| Report Time: | 8:42 AM |
| Created By: | A. Sentry |
| Date & Time of Inspection: | 2026-07-02 08:42 |
| Inspection Type: | End of Shift |
| Patrol Vehicle: | Elantra |
| Vehicle: | |
| Officer Signature: |
FieldPad — Report Management System
Questions? Contact us at: info@example.com or (555) 013-2400.
Your guards could be submitting evidence-grade reports before end of shift.
No app store download. No implementation fees. Set up your templates, send your team the link, and watch the first reports come in today.
Free forever plan available. No credit card required.